Kantata alternatives: seven options and where PLYNTUM fits

Kantata was formed from Mavenlink and Kimble and is built for services organisations with dedicated resource and finance functions. It is strong where most tools stop: forecasting demand against capacity, matching people to work by skill, and managing revenue at organisation level. Organizations can separate departments and regions inside one account on the top tiers. PLYNTUM vs Kantata covers the head-to-head. Teams that leave usually do so for one of these reasons.

• No published price. Kantata’s pricing page says plans are tailored to company size and goals and asks you to talk to an adviser (read 14 September 2026). You cannot check the cost of ten or thirty users before a sales call.
• Built for scale. Skills matrices, forecasting and multi-level approvals pay off with hundreds of people. A 20-person agency pays for depth it may never configure.
• Roll-out is a project. Enterprise PSA is usually introduced with an implementation plan, admin time and training. That is reasonable at scale and heavy for a small firm.
• The language. We found no Georgian interface in Kantata’s published information. PLYNTUM works in Georgian and English.

If you forecast resources by skill across a large organisation, most tools on this list are a step down, PLYNTUM included. Its workload and capacity planning starts on the Scale plan and has no skills matching.

Start from how you use Kantata today, not from its feature list.

1. How many people do you plan? Above roughly a hundred, with a resource manager, stay in the enterprise group: Scoro, Accelo, Kantata. Below fifty, a lighter tool with a published price is usually enough.
2. Do you staff by skill or by name? Skills matching is rare outside enterprise PSA. If your planners assign named people to projects week by week, most tools here will do.
3. Do you quote before the work? Accelo and Scoro quote; Productive has a sales pipeline. PLYNTUM has no quoting or CRM yet.
4. Who keeps the books? Workamajig includes accounting with a general ledger. PLYNTUM, Productive and Scoro sit next to your accounting software, not instead of it.
5. How many companies or departments? Kantata’s Organizations split one account. In PLYNTUM each company is its own workspace with its own plan, under one login.

Prices are the vendors’ own, read 14 September 2026, excluding tax, on annual billing unless stated; 10-person costs are arithmetic, not quotes. Nothing is ranked, and PLYNTUM, which we make, has its own section.

Productive

Productive is agency software for resources, projects and finances, made for agencies and consultancies. It keeps the parts of Kantata most mid-size firms actually use: resource planning, budgets and a sales pipeline, at a published price.

Professional is $25 per user a month billed annually ($29 monthly), $250 for 10 users, with a 3-seat minimum and a 14-day trial (read 14 September 2026). The interface is in English only. PLYNTUM vs Productive · Productive alternatives

Best for: agencies and consultancies of 10–100 people that want resource planning at a published price.

Scoro

Scoro is one platform for projects, resourcing and finances for consultancies, agencies and engineering firms, with quoting, a sales CRM and work-in-progress reports.

It sells app combinations from €15 to €52 per user a month with a 5-user minimum; onboarding and add-ons are extra (read 14 September 2026). Of the tools with a published price, it comes closest to Kantata’s commercial depth. PLYNTUM vs Scoro · Scoro alternatives

Best for: firms that quote every job and want resourcing and finance in one system.

Accelo

Accelo is professional services automation from quote to invoice: quotes, retainers, tickets and contracts connected to the work. It suits established firms with settled processes.

Like Kantata, it publishes no price and no trial (read 14 September 2026), so leaving one for the other does not make the cost easier to check. PLYNTUM vs Accelo · Accelo alternatives

Best for: established firms that run retainers and contracts through to the invoice.

Teamwork.com

Teamwork.com is professional services software for client projects, resources and financials. Accelerate is $24.99 per user a month billed annually, $249.90 for 10 users, with a free plan for up to 5 users and a 14-day trial (read 14 September 2026).

It covers client projects and workload with far less set-up than Kantata. Check its skills and forecasting against what you use today. PLYNTUM vs Teamwork.com

Best for: client-services teams that want a published per-user price and a free plan to start on.

Function Point

Function Point is agency management software for creative and marketing agencies, from brief to estimate to invoice, with resource forecasting by role. Standardize is $53 per user a month billed annually ($58 monthly), plus an onboarding fee (read 14 September 2026).

If your organisation is an agency rather than a broad services firm, it is the specialist option. PLYNTUM vs Function Point

Best for: creative and marketing agencies that want agency-only software with role-based forecasting.

Workamajig

Workamajig is all-in-one agency management that includes accounting with a general ledger. It is $49 per user a month on monthly billing, with a 10-user minimum and an implementation stated at 2–3 months (read 14 September 2026).

It replaces Kantata and your accounting software at once, which is a larger change than most teams plan for. PLYNTUM vs Workamajig

Best for: agencies of 10 or more that want projects and accounting in one system.

Harvest with Forecast

Harvest is time tracking with invoicing; Forecast is its separate scheduling product. Harvest Teams starts at $9 per seat a month billed annually and Forecast adds $5 per person (read 14 September 2026), so 10 people start at about $140 a month before usage fees.

It is the lightest option here: no resource forecasting by skill, no project finance beyond time and invoices. PLYNTUM vs Harvest

Best for: small teams that mainly need reliable time tracking, invoicing and a simple schedule.

What it covers

PLYNTUM is business management software for service companies. Projects and tasks, clients, people, recorded time, invoices, expenses and receivables sit in one workspace. See PSA software for how it compares as a category.

• Hours on tasks. People record time against tasks that belong to a project and a client. From Core, managers approve timesheets.
• Profit per project. From Core, approved hours become cost at each person’s loaded rate and are set against the project’s value with direct expenses. See project budgets, costs and profitability.
• Capacity. Workload, capacity and resource planning are on Scale: planning by named person, without skills matching or long-range demand forecasting.

The price in numbers

PLYNTUM prices a workspace with its members included: Launch is $55 a month for 5 members, Core $150 for 10 ($120 a month billed annually), Scale $450 for 25 ($360 billed annually). Launch comes with a 7-day free trial. A 25-person team that needs capacity planning therefore pays $360–$450 a month in total, a figure you can check before any call. See PLYNTUM pricing.

Several companies

Each company is a separate workspace with its own clients, members, plan and billing. One person can belong to several workspaces and switch with one sign-in. That is a different model from Kantata’s Organizations, which divide departments and regions inside one account.

• You staff by skill across a large team. Skills matching and demand forecasting are why Kantata exists; the alternatives here are lighter.
• Finance runs revenue in the PSA. If revenue recognition and forecasts come out of Kantata, moving means rebuilding those reports elsewhere.
• You rely on Organizations. Departments and regions inside one account, with shared reporting, have no direct equivalent in PLYNTUM.
• You are mid-contract. Enterprise agreements usually run a year or more; plan the move for the renewal.

PLYNTUM has no Kantata importer, so the move is exports plus set-up.

1. Export before the contract ends. Clients, active projects with budgets, time entries, rates and open invoices. Keep the full exports as an archive.
2. Decide what stays behind. Skills data and long-range forecasts have no place in PLYNTUM. Keep them in a spreadsheet if you still plan that way.
3. Set up clients, then projects, then open tasks. Add each person’s loaded hourly cost and each project’s value so profitability has something to measure.
4. Start with one department. Run it in PLYNTUM for a month next to Kantata and compare hours and margins per project before moving the rest.

Try one real client on Launch’s 7-day trial first; approvals, recurring invoices and profitability need Core, capacity planning needs Scale. For help planning the move, write to us.