Who PLYNTUM is for, and who it is not for
PLYNTUM is business management software for small businesses that sell people’s time and expertise to clients, usually teams of 3 to 30. Typical examples:
- marketing, creative and digital agencies, and design or video studios;
- consultancies and training companies;
- IT and software shops that build or run projects for clients;
- accounting and bookkeeping practices;
- architecture and engineering offices.
What they share: work is organised by client and project, most of the cost is people’s hours, and income depends on invoices going out on time and getting paid.
Who it is not for
If your business runs on stock or a till, PLYNTUM is the wrong tool. Retail shops, restaurants, cafés and e-commerce stores need a point-of-sale (POS) system or an e-commerce platform with inventory. Manufacturers need inventory and production planning software, often part of an ERP. Both usually connect to accounting software. PLYNTUM has no inventory and no point of sale.
It is not accounting or payroll software either: no ledger, no bank feeds, no tax filing, no payroll. Keep the books and salaries in accounting and payroll software, usually with your accountant. PLYNTUM runs the client work; your accountant still keeps the books.
One more case: if you provide IT support through tickets and device monitoring, you need an IT service-desk tool. PLYNTUM has no ticketing, and the professional services automation page explains the difference.
What running a small service business involves week to week
Whatever the trade, the week in a small service firm looks much the same:
- Clients send requests, approve work and ask where things stand.
- Projects are broken into tasks with owners and dates, and some work repeats every month.
- People have more or less time than you think: one is on leave, another is spread across three projects.
- Hours are logged, or rebuilt from memory on Friday, and they decide both the cost of the work and what you can bill.
- Invoices go out at month end, some on a schedule for retainer clients.
- Payments arrive late, and someone has to notice which ones.
Why it ends up in four to six tools
Each job gets its own fix the first time it hurts. A task app for projects. A spreadsheet for hours. Invoices from the accounting software or a document template. Then a chat app, a shared drive and one more spreadsheet for who is off next week. Each tool works on its own. The trouble is in between:
- hours are retyped from the spreadsheet into the invoice, and some never arrive;
- what a project earned becomes clear weeks after it closed;
- the answer to “can we take this on?” depends on who you ask;
- you become the link between the systems, usually in the evening.
Good small business management software replaces the links, not only the tools: one record where a client, its projects, the hours worked and the invoices sent point to each other.
What PLYNTUM puts in one workspace
Everything below lives in one workspace per company. The interface is in English and Georgian, and Google sign-in and two-factor authentication come with every plan.
Clients and projects
Client records, and projects and tasks with owners and dates, shown as a list, a board, a calendar or a timeline of the same tasks. Requests and approvals, team chat, files and recurring work sit next to the project instead of in separate apps. From Core, clients get a scoped client portal: they see their own work, not the rest of your workspace.
People and time
Assignments, attendance and leave for each person, so you can see who has room before you say yes to new work. Time tracking is manual and on every plan: each hour belongs to a task, the task to a project and a client. From Core, a manager approves timesheets, and approved hours become cost at each person’s loaded hourly cost. Salary figures are visible to leadership only.
Invoices, expenses and payments
Invoices, payments, expenses and receivables sit in the same workspace as the projects. Basic invoices and receivables are on every plan; recurring invoices for retainer clients start on Core. Project profitability sets approved hours and direct expenses against the project value while the work is still running.
Say a project is worth $12,000. The team has 180 approved hours at an average loaded cost of $40 an hour, which is $7,200, plus $800 of direct expenses. Total cost is $8,000 and profit $4,000, a margin of 33%, and you see it before the final invoice goes out.
More than one company
If you run two businesses, each gets its own workspace with its own clients, projects, members and permissions, under one login. This is included in every plan.
Worked example: what a 7-person studio pays
Say you run a design studio with 7 people: two partners, four designers and a project manager.
Which plan it needs
Launch includes 5 members, so 7 people need Core, which includes 10. Core costs $150 a month on monthly billing, or $120 a month billed annually: $1,440 a year instead of $1,800. You can add three more people before the price changes. The eleventh member moves you to Scale, at $450 a month or $360 billed annually.
Against a per-seat stack
A common alternative is a task app plus time tracking with invoicing, each charged per person. Prices below are from the vendors’ own pages, read 14 September 2026, on annual billing and excluding tax.
| Tool | What it covers | Per person a month | 7 people, a month |
|---|---|---|---|
| ClickUp Business | Tasks, docs and chat | $12 | $84 |
| Harvest Teams | Time tracking and invoices | $9 | $63 |
| Forecast | Who works on what, and when | $5 | $35 |
| Stack total | Three separate tools | $26 | $182 ($2,184 a year) |
| PLYNTUM Core, billed annually | The workspace described above, 10 members included | Per workspace, not per person | $120 ($1,440 a year) |
For this studio the stack costs $62 a month more than Core billed annually, or $744 a year. Two caveats:
- A leaner stack is cheaper. Drop Forecast and step down to ClickUp Unlimited at $7, and 7 people cost 7 × ($7 + $9) = $112 a month, $8 less than Core billed annually. On price alone PLYNTUM loses that comparison; the case for it is one record instead of two.
- Steps cut both ways. The stack grows by $26 with every hire, while PLYNTUM stays flat up to 10 members and then jumps. At 11 to 13 people the full stack ($286 to $338 a month) is cheaper than Scale billed annually ($360); from 14 people, Scale is cheaper.
Harvest also notes that usage fees may apply. And both tools do things PLYNTUM does not: ClickUp has a free plan, Harvest a long list of integrations. Put your own tools and headcount into the software stack cost calculator.
How PLYNTUM pricing works
PLYNTUM is priced per workspace, not per person. Each plan includes a set number of members, and the price stays the same whether you fill every seat or not.
| Plan | Members included | Billed monthly | Billed annually, per month | Per year, billed annually |
|---|---|---|---|---|
| Launch | 5 | $55 | $44 | $528 |
| Core | 10 | $150 | $120 | $1,440 |
| Scale | 25 | $450 | $360 | $4,320 |
| Intelligence | 50 | $1,050 | $840 | $10,080 |
| Enterprise | By agreement | By agreement | By agreement | By agreement |
- Annual billing is 20% less than monthly.
- Only Launch has a free trial, for 7 days. There is no free plan.
- Timesheet approval, recurring invoices and the client portal start on Core. If you are five people or fewer and need none of those, Launch is enough.
Plan details are on the pricing page.
What PLYNTUM does not do
No small business software does everything. Know PLYNTUM’s gaps before you move anything across.
- Accounting and payroll. No ledger, bank feeds, tax filing or payroll. Your accountant keeps the books in their own system.
- Inventory and point of sale. No stock, no till, no online shop.
- Sales pipeline. A sales CRM with pipeline and proposals is planned, with no release date. For now, a deal is tracked in another tool until it becomes a client.
- AI. AI analyses and AI report drafts are planned, not available.
- Automatic time capture. Hours are entered by hand; private desktop time capture is planned.
- Specialist tools. No ticketing or IT helpdesk, e-signature, file versioning, proofing, ad-platform connections or post scheduling.
When another option is the better choice
- You work alone or with one partner and mostly send invoices. The invoicing in your accounting software may be all you need.
- You win work through a long sales process and need a pipeline now. Use a CRM today; PLYNTUM’s is not released.
- You want to start free. ClickUp has a free plan; PLYNTUM does not.
- You sell products. Start with a POS or e-commerce platform that tracks inventory.
Your first week: one client, one project, one invoice
Do not move everything on day one. Run one real piece of work through PLYNTUM from start to finish and see whether your team keeps using it. Launch’s 7-day free trial covers 5 members, enough for one project team.
- Day 1: one client, one project. Add a client you are working for now and one live project with its value and tasks. Pick one with a clearly agreed fee.
- Day 1: the team and its cost. Invite the people on that project and enter a loaded hourly cost for each. The hourly rate calculator works it out from pay and overhead.
- Days 2–5: hours every day. Everyone records time against tasks at the end of each day, not on Friday. Notice who does and who does not.
- Day 5: one expense. A freelancer, a stock-photo licence, a print run: whatever the project really paid for.
- Days 6–7: one invoice and the margin. Send the client one invoice from PLYNTUM, record the payment when it arrives, and compare what the project has cost so far with its value. Then count how many other tools you still had to open.