What business software costs a 25-person service team in 2026
For a 25-person agency or service firm, agency and PSA software costs about $250 to $1,425 a month at list prices billed annually (checked 25 September 2026; Productive and Teamwork.com on 24 October 2026). PLYNTUM Scale covers up to 25 members for $360 a month. Twenty-five seats at $25 cost $625, and Function Point Standardize costs $1,325 before onboarding. Entry plans such as Productive Essential ($250), organization-priced Bitrix24 and time-only tools cost less than Scale.
The short answer
At 25 people the pricing model decides most of the bill. PLYNTUM Scale is $360 a month billed annually for up to 25 members: $14.40 a person. A per-seat agency tool at $25 a user costs $625. Lighter per-seat tools cost more than Scale at this size too: monday.com Pro is $475 for 25 seats and Paymo Pro $422.50. The entry plans of the agency tools cost less: Productive Essential is $250 and Teamwork.com Basics $249.75, with fewer features than their higher plans.
Cost for 25 people, tool by tool
List prices billed annually, shown per month, before tax (checked 25 September 2026), unless the row says otherwise; ClickUp, Teamwork.com, Asana, Productive, Harvest, Bonsai, Paymo and Clockify were checked again on 24 October 2026. Where a vendor has a seat minimum, the table bills the minimum. “Approval” means a manager approves timesheets on that plan, as the vendor’s pricing page states it. For side-by-side notes on single tools, see the comparisons with Productive, Teamwork.com and Paymo.
| Tool and plan | Price rule | 25 people, per month | Approval | Invoicing |
|---|---|---|---|---|
| PLYNTUM Scale | Per workspace, up to 25 members | $360 | Yes | Yes, plus recurring |
| Productive Essential | $10 per user | $250 | No (time approvals from Professional) | Yes |
| Productive Professional | $25 per user | $625 | Yes, time entries; timesheet submission and locking on Ultimate | Yes |
| Teamwork.com Basics | $9.99 per user, minimum 3 | $249.75 | No (Optimize, priced on request) | No (basic invoices from Accelerate) |
| Teamwork.com Accelerate | $24.99 per user, minimum 5 | $624.75 | No (Optimize, priced on request) | Basic invoices; margin and tax on Optimize |
| Scoro | €15–€52 ($17–$57) per user, minimum 5; billing cycle not labeled | €375–€1,300 ($425–$1,425), plus onboarding | Time locking on End-to-end | In the combinations with Invoice |
| Function Point Standardize | $53 per user, plus onboarding fee | $1,325, plus onboarding | Not shown | Yes (batch) |
| Workamajig | $47 per user at 25+, billed monthly; one month free with a year prepaid | $1,175 on monthly billing ($1,077.08 a month prepaid) | Not shown | Yes, with a general ledger |
| Rocketlane Standard | $49 per team member, minimum 5; implementation charged separately | $1,225 | Yes | No (Premium, $69) |
| monday.com Pro | $19 per seat; seats sold from 3 | $475 for 25 seats | Not listed | Not listed |
| Asana Advanced + Timesheets & Budgets | $24.99 per user, 25-seat bucket, plus the add-on (no published price) | $624.75 plus the add-on | Yes, through the add-on | No |
| ClickUp Business + Harvest Teams | $17 + $9 per user; Harvest usage fees extra | $650 | No (ClickUp: Enterprise; Harvest: Enterprise) | Yes (Harvest) |
| Bonsai Premium | $29 per user | $725 | Not shown | Yes |
| Paymo Pro | $16.90 per user (annual; $23.90 monthly) | $422.50 | Yes | Yes |
| Harvest Enterprise + Forecast | $14 + $5 per person; Harvest usage fees extra | $475 | Yes | Yes |
| Clockify Standard | $5.49 per user | $137.25 | Yes | Yes |
| Bitrix24 Standard / Professional | Per organization, up to 50 / 100 users | $99 / $199 | Not shown | Yes (from Standard) |
- Workamajig prices are per user on monthly billing. Paying a year upfront makes one month free, which gives the prepaid figure: 11 ÷ 12 of the monthly bill.
- monday.com: seats are sold from 3; monday.com’s seat picker sets the exact sizes, so confirm the seat count at checkout. The figure is for exactly 25 seats.
- Asana: Timesheets & Budgets is licensed per user on Starter, Advanced and Enterprise, and Asana publishes no price for it (checked 24 October 2026). The figure covers Advanced only, so ask Asana for the add-on price.
- Harvest bills some usage, such as additional invoices, projects, clients and tasks, by use. The amounts are not on Harvest’s pricing page, so the Harvest figures here exclude them.
The arithmetic
- Per seat: 25 × $24.99 = $624.75 a month, or $7,497 a year, on Teamwork.com Accelerate. 25 × $25 = $625 on Productive Professional.
- Per workspace: $360 a month, or $4,320 a year, on PLYNTUM Scale. The difference against a $25 seat is $265 a month, or $3,180 a year.
- Below 25: from 11 to 14 people a $25 seat is cheaper than Scale. The 15-person comparison shows where the two cross.
- The 26th member moves PLYNTUM to Intelligence, which covers up to 50 members for $840 a month billed annually. At 26 people a $25 seat costs $650, so from 26 to 33 people the per-seat tool is cheaper again, and from 34 people Intelligence is cheaper.
When another option fits better at 25 people
- You need accounting in the same system. Workamajig includes a general ledger. PLYNTUM is not accounting software.
- You staff by skill across many projects. Enterprise PSA tools such as Kantata, which publishes no price, go deeper on resource forecasting. See the Kantata alternatives.
- You need a sales pipeline today. Productive and Scoro have one. CRM core is released, subject to plan, role and permissions. Proposal drafts, won-deal handoff and manual forecasts have plan limits; inbox and integrations require separate setup. AI and private capture remain in development. Review CRM access and limits.
- Price is the only criterion. Bitrix24 Standard, at $99 for up to 50 users, costs less than everything here. See the Bitrix24 alternatives.
Other team sizes
The same comparison for other team sizes:
- 5 people: the smallest bill, and when Launch is enough
- 10 people: the full study, with its methodology
- 15 people: where per-workspace pricing is weakest
To add up the tools you pay for today, use the stack calculator. PLYNTUM’s plans are on the pricing page.
Sources
Every price was checked on the vendor’s own pricing page on the date shown next to it. If something has changed, tell us at info@plyntum.com and we will correct it.
- Productive pricing (checked 24 October 2026)
- Teamwork.com pricing (checked 24 October 2026)
- Scoro pricing (checked 25 September 2026)
- Function Point pricing (checked 25 September 2026)
- Workamajig pricing (checked 25 September 2026)
- Rocketlane pricing (checked 25 September 2026)
- monday.com pricing (checked 25 September 2026)
- Asana pricing (checked 24 October 2026)
- Asana Timesheets & Budgets pricing (checked 24 October 2026)
- ClickUp pricing (checked 24 October 2026)
- Harvest pricing (checked 24 October 2026)
- Harvest Forecast pricing (checked 25 September 2026)
- Bonsai pricing (checked 24 October 2026)
- Paymo pricing (checked 24 October 2026)
- Clockify pricing (checked 24 October 2026)
- Bitrix24 pricing (checked 25 September 2026)
- Kantata pricing (checked 25 September 2026)
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