How to fill in the Georgian timesheet form (working time record)

In Georgia, a timesheet (ტაბელი, tabeli), officially the working time record form, is the employer’s monthly document showing the days and hours each employee worked. Two acts set the form and the way it is kept:

• The Labour Code. Under Article 24(11), the employer records employees’ working time on each working day, in writing or electronically, makes the monthly document known to the employee and keeps it for one year. The minister sets the form.
• Order No. 01-15/ნ. Its full title is “On approving the working time record form and the procedure for keeping it”. The Minister of Internally Displaced Persons from the Occupied Territories, Labour, Health and Social Affairs of Georgia issued it on 12 February 2021, and it took effect on 1 March 2021. Annex 1 is the procedure and Annex 2 is the form itself (Article 1 of the order).
• Two amendments. Order No. 01-89/ნ of 8 November 2022 made the form a 10-column form and restated Article 5. Order No. 27/ნ of 28 April 2023 changed the codes, gave medical staff a separate closing deadline and restated Annex 2 again.
• The edition in force. matsne.gov.ge lists three consolidated publications of the order: 12/02/2021, 08/11/2022 and 28/04/2023. The latest, and the one in force, is the edition of 28 April 2023 (checked on 24 October 2026). This guide follows that edition.

The form itself is free on the timesheet template page; the Georgian version of that page has the official form in Excel.

The employer fills in the form, or a person or unit the employer appoints. Paper and electronic forms are both allowed.

• Who it applies to. Recording is mandatory for every employer covered by the Labour Code, whether a natural person, a legal person or an association of persons (Annex 1, Article 1(3)). The Code allows an exception only where recording is impossible because of the way the work is organised (Labour Code, Article 24(11)).
• Who prepares it. The employer appoints a person or a structural unit that fills in the form, keeps it and makes it known to employees (Annex 1, Article 4(2)).
• Paper or electronic. Either is allowed (Annex 1, Article 2(1)). The form must contain at least the data the procedure requires; the employer may add more information or record time in another format, as long as those minimum data are shown (Article 2(2)).
• Electronic access systems. If people enter the workplace through an electronic access system that records and stores each employee’s arrival and departure, a format different from Annex 2 may be used, provided it shows all the data required by Article 5 in full (Article 2(2¹), 2022 edition).

The top of the form has five fields that identify the organisation and the reporting period. The form is in Georgian; the English names below are translations, with the Georgian field name in brackets.

Source: Annex 1, Article 5(1), sub-paragraphs ა–ე (2022 edition).

The body of the form is a table: one row per employee, ten columns. Column names are translated from the Georgian form.

The form ends with two signature blocks: “Head of the organisation or structural subdivision” (position, signature, date) and “Person responsible for preparing the timesheet” (position, signature).

Source: Annex 1, Article 5(1), sub-paragraphs ვ–რ (2022 edition).

Days on which the employee did not work are marked in column 4 with a code. The codes stay in Georgian on the form. The list in force since 28 April 2023:

Source: Annex 1, Article 5(4), as amended by Order No. 27/ნ. The codes “X” and “შ” known from older forms are no longer on the list: a rest day is now marked “დ” and paid leave “ა/შ”.

To request and record leave, use the leave request form; the rules on leave itself are in a separate guide to leave rules in Georgia.

Filling in the form takes ten steps: set-up, recording every working day, totals at month end, closing, signatures, informing the employee and storage.

1. Appoint the person responsible. One person or unit fills in the form, keeps it and makes it known to employees (Article 4(2)).
2. Use the current form. The 10-column form applies from 8 November 2022, and the codes changed on 28 April 2023. Make a separate copy for each month; the Georgian version of the timesheet template page has the form in Excel.
3. Fill in the five header fields: organisation, identification code, structural unit, date of preparation and reporting period.
4. Enter the employees in the first three columns. Give a person with two positions a separate row for each position.
5. Record time on each working day. The Code requires it (Labour Code, Article 24(11); Annex 1, Article 3(1)). The data can be transferred into the form itself once, at month end, or periodically through the month (Article 2(3)). In our Excel form, a worked day’s cell in column 4 holds the hours; mark the other days with the matching code.
6. Add up the totals at month end in columns 5 to 10: days and hours worked, then overtime, night, rest-day and holiday, and other hours, each separately.
7. Close the form on time. The employer sets the closing date, but no later than the 10th of the next calendar month. The exception is medical staff who receive the minimum hourly pay and work in a facility taking part in the state universal healthcare programme: for them the deadline is the 25th of the next month (Article 2(4), as amended by Order No. 27/ნ).
8. Get it signed. The responsible person writes their position and signs; the head writes their position, signs and adds the date. If the head and the responsible person are the same person, the head’s signature confirms that the form is correct (Article 5(2)).
9. Show it to the employee. Making the monthly document known to the employee is mandatory (Labour Code, Article 24(11); Article 3(1)), and the employee has the right to ask for the document on their own hours (Article 3(2)).
10. Keep it for one year. The completed and signed form is kept for one year by the employer, or by the unit or person the employer designates (Labour Code, Article 24(11); Article 4(1)).

Example. An employee worked 20 days in the month, 8 hours a day, with no overtime, night or holiday hours. Column 5 gets 20, column 6 gets 160, and columns 7 to 10 stay empty. The other days carry a code in column 4, such as “დ” or “ა/შ”.

In short: time is recorded every working day, the form is closed by the 10th of the next month at the latest, two people sign it, and it is kept for one year.

How often is the timesheet filled in?

• Time: every working day (Labour Code, Article 24(11)).
• The form: once at month end, or periodically through the month (Annex 1, Article 2(3)).
• Closing: no later than the 10th of the next month; the 25th for the medical staff described above (Article 2(4)).
• A new form: for every month, because the form is a monthly document (Annex 1, Article 1(2)).

Who signs the timesheet?

Two people sign the form: the person responsible for preparing the timesheet, and the head of the organisation or structural unit, who also adds the date. If they are the same person, that signature is enough (Article 5(1), sub-paragraphs ჟ and რ; Article 5(2)).

The order does not require the employee’s signature on the form, but making the form known to the employee is mandatory. The order does not say how to prove that; it is sensible to keep a trace, such as the employee’s signature or a sent email.

How long must a timesheet be kept?

One year. The completed and signed form, on paper or electronic, is kept for one year by the employer or by the unit or person the employer designates (Labour Code, Article 24(11); Annex 1, Article 4(1)).

The mistakes below concern the edition of the form, the way time is recorded, deadlines, signatures and storage.

1. An old form. The 2021 form had 18 columns; since 8 November 2022 it has 10. If you still use a file created before 2023, check which edition it follows.
2. Old codes. “X” and “შ” are not on the current list: use “დ” and “ა/შ”, and “დ/შ-ა” or “დ/შ-უ” for maternity and childcare leave.
3. The whole month on the last day, from memory. The Code requires time to be recorded on the working day; the transfer into the form can wait until month end, but a daily record must still exist.
4. Two positions on one row. With two positions, each position needs its own row.
5. Breaks counted as working time. Breaks and rest time are not hours worked.
6. Overtime, night and holiday hours lumped together. They have their own columns: 7, 8 and 9.
7. Sickness or maternity leave marked as ordinary leave. Sick leave is marked “ს/ფ”, maternity and childcare leave “დ/შ-ა” or “დ/შ-უ”.
8. Closing late. The deadline is the 10th of the next month.
9. No signature or date. The head’s block needs the position, the signature and the date, all three.
10. The employee was not shown the form. Informing the employee is as much a duty as recording the time.
11. The file deleted before a year is up. The form must be kept for one year.

Under Article 77(1) of the Labour Code, a breach of a rule of the Code leads to a warning or a fine, and the amount of the fine depends on the type of employer and its income. The duty to record working time is in Article 24 of the Code.

The order allows the form to be kept electronically. In PLYNTUM you log time on the task, with a timer or by hand, so each hour is tied to the work it was spent on. PLYNTUM does not replace the official form: that is still filled in separately.

• On every plan: a start/stop timer on a task or manual entry, kept to the minute with no rounding; non-billable time can be marked; leave requests with manager approval.
• Hours on the work: each hour belongs to a task, and each task to a project and a client, so you can see how much time went to each client.
• From Core: each person submits their week, a manager approves or rejects it, and a submitted or approved week locks. See timesheet approval and approved time.
• What it does not record: there is no background or automatic time capture today (private desktop capture is in development). Screenshots, keystrokes, page contents and document titles are never recorded.

What to know. PLYNTUM does not produce the official Annex 2 form, has no timesheet or hours export, sends no reminders for missing timesheets and does not calculate pay from hours. Fill in the monthly form in the Excel template and enter the hours into it by hand. PLYNTUM works in a mobile browser; there is no native iOS or Android app.

Time tracking is on every plan: Launch costs $55 a month per workspace with 5 members included. Weekly approval starts on Core, at $150 a month with 10 members. Details are on the pricing page. If you are choosing a tool, read how to choose timesheet software and see time tracking in PLYNTUM.

This guide is not legal advice. For a specific case, ask a lawyer or the Labour Inspection Service. We read the legal acts on matsne.gov.ge on 24 October 2026; the text is based on the original order and both amending orders. Check the edition in force on matsne.gov.ge before you use the form.

• Labour Code of Georgia (Organic Law No. 4113-რს of 17 December 2010; latest consolidated publication 16/09/2026): Article 24(1), 24(2) and 24(11); Article 27(1); Article 28(1); Article 30; Article 77(1).
• Order No. 01-15/ნ of 12 February 2021, in force from 1 March 2021; consolidated publications 12/02/2021, 08/11/2022 and 28/04/2023: Article 1 of the order; Articles 1–4 of Annex 1; Article 5 in its 2021 edition (18 columns, old codes).
• Order No. 01-89/ნ of 8 November 2022, amending Order No. 01-15/ნ: Article 2(2¹); the new Article 5 (header, columns 1–10, signatures, two positions); the new form.
• Order No. 27/ნ of 28 April 2023, amending Order No. 01-15/ნ: Article 2(4) (the 10th and the 25th); Article 5(4) (codes); the new form.

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