Task management software keeps a list of work items, each with an owner and a due date, and shows them the way a team needs them: by person, by day or by stage. Project management software adds the layer above the task: the project with its scope, budget, timeline and the client it belongs to. Most teams need both, and in many tools they are the same screen looked at two ways. The difference shows in the question you ask. “What is Nino doing on Thursday?” is a task question. “Will the website project finish inside its 120 hours?” is a project question.
For a service business a task is never free-standing: it belongs to a client’s project, and the hours spent on it are that project’s cost. A to-do app that holds tasks without that link answers the first question and not the second. The project management software page covers the project side: boards per company, the agreed scope next to the tasks, and a changed brief visible before more work is accepted. This page covers the task itself.
In PLYNTUM every task sits inside a project, and every project belongs to a client, so a task carries its context without anyone copying it. Tasks, subtasks, assignees, deadlines and dependencies are on every plan, from Launch.
Every plan shows the same tasks as a list, a kanban board, a calendar, a week view and a timeline. A change made in one view shows in the others, so the account manager can work from the board while the designer works from the week view.
Each company’s work is planned on its own boards, with the fields, stages and responsibilities set to match how the team works, so everyone sees what is due, by when and by whom.
A client’s change request is not a separate object: once agreed, you add it to the project as a task, so its effect on the deadline and the workload shows where the work is. Team requests such as leave, remote work or equipment go through requests and approvals, each with a recorded decision.
"},{"heading":"Task management app: the same workspace on a phone","html":"There is no PLYNTUM app in the App Store or Google Play. The task management app is the workspace itself, opened in the phone’s browser: today’s list, the task with its brief and files, a comment, the timer. Nothing to install and nothing to keep in sync: the same tasks and views as on a laptop.
In practice that means a designer on site logs the hour on the task from a phone, an account manager answers a comment between meetings, and the owner checks what is due today. It is not an installed app: it opens in the phone’s browser like any other page.
"},{"heading":"Worked example: one week for a five-person studio","html":"A five-person design studio has two retainer clients and one website project. On Monday the account manager opens the week view and sees every task with its owner and date. The example below is illustrative, not a benchmark.
| Task | Owner | Client and project | Due | Hours logged |
|---|---|---|---|---|
| November content plan | Copywriter | Dental clinic, retainer | Tuesday | 6 |
| Eight post designs (subtasks: draft, revision, export) | Designer | Bakery chain, retainer | Wednesday | 11 |
| Homepage layout, waits for “copy approved” | Designer | Website project | Thursday | 9 |
| Client call and revisions | Account manager | Website project | Thursday | 3 |
| Monthly report (from a recurring task template) | Account manager | Dental clinic, retainer | Friday | 2 |
What the owner sees on Friday: the bakery retainer took 11 hours against the 10 that were planned, the homepage layout started a day late because the copy approval came in on Wednesday, and the dental clinic retainer stayed inside its hours. None of that needed a status meeting, because the hours were logged on the tasks as the week went on. From Core, the manager approves each person’s week and the week locks; timesheet approval explains the steps.
"},{"heading":"Task limits by plan, and what it costs for a 10-person team","html":"PLYNTUM is priced per workspace with members included, not per user. Plans differ by members, active clients, projects and boards; tasks, subtasks and the five views are on every plan, and there is no listed limit on the number of tasks.
| Plan | Price a month | Members | Active clients | Projects | Boards |
|---|---|---|---|---|---|
| Launch | $55 ($44 billed annually) | 5 | 10 | 20 | 10 |
| Core | $150 ($120) | 10 | 25 | 50 | 20 |
| Scale | $450 ($360) | 25 | No limit | No limit | No limit |
| Intelligence | $1,050 ($840) | 50 | No limit | No limit | No limit |
A team of 10 needs Core, because Launch holds up to 5 members: $150 a month, or $120 a month billed annually, which is $1,440 a year and works out at $12 per person a month. Core also adds timesheet approval, the client portal, recurring invoices and project profitability. Annual billing is 20% off. Signing up starts a 7-day Launch trial with no card, and there is no free plan. Current limits are on the pricing page.
"},{"heading":"What PLYNTUM does not do in task management, and when another tool fits","html":"A few things to know before you move a team’s tasks.
If your team needs only a task list, without clients, hours or invoices, a general tool is the better choice: the best project management software guide compares nine of them on price, and the Trello alternatives page covers board tools.
"},{"heading":"Set up task management in one week","html":"You do not need to move every task at once. Start with the clients you are working for this month and the tasks that are open, so the week view is complete from the first day. Everything below runs on the 7-day Launch trial with no card; day 5 mentions what Core adds.