{"compare":false,"blog":false,"article":false,"page":{"title":"What business software costs a 25-person service team in 2026","lead":"For a 25-person agency or service firm, agency and PSA software costs about $250 to $1,425 a month at list prices billed annually (checked 25 September 2026; Productive and Teamwork.com on 24 October 2026). PLYNTUM Scale covers up to 25 members for $360 a month. Twenty-five seats at $25 cost $625, and Function Point Standardize costs $1,325 before onboarding. Entry plans such as Productive Essential ($250), organization-priced Bitrix24 and time-only tools cost less than Scale.","sections":[{"heading":"The short answer","html":"

At 25 people the pricing model decides most of the bill. PLYNTUM Scale is $360 a month billed annually for up to 25 members: $14.40 a person. A per-seat agency tool at $25 a user costs $625. Lighter per-seat tools cost more than Scale at this size too: monday.com Pro is $475 for 25 seats and Paymo Pro $422.50. The entry plans of the agency tools cost less: Productive Essential is $250 and Teamwork.com Basics $249.75, with fewer features than their higher plans.

"},{"heading":"Cost for 25 people, tool by tool","html":"

List prices billed annually, shown per month, before tax (checked 25 September 2026), unless the row says otherwise; ClickUp, Teamwork.com, Asana, Productive, Harvest, Bonsai, Paymo and Clockify were checked again on 24 October 2026. Where a vendor has a seat minimum, the table bills the minimum. “Approval” means a manager approves timesheets on that plan, as the vendor’s pricing page states it. For side-by-side notes on single tools, see the comparisons with Productive, Teamwork.com and Paymo.

Tool and planPrice rule25 people, per monthApprovalInvoicing
PLYNTUM ScalePer workspace, up to 25 members$360YesYes, plus recurring
Productive Essential$10 per user$250No (time approvals from Professional)Yes
Productive Professional$25 per user$625Yes, time entries; timesheet submission and locking on UltimateYes
Teamwork.com Basics$9.99 per user, minimum 3$249.75No (Optimize, priced on request)No (basic invoices from Accelerate)
Teamwork.com Accelerate$24.99 per user, minimum 5$624.75No (Optimize, priced on request)Basic invoices; margin and tax on Optimize
Scoro€15–€52 ($17–$57) per user, minimum 5; billing cycle not labeled€375–€1,300 ($425–$1,425), plus onboardingTime locking on End-to-endIn the combinations with Invoice
Function Point Standardize$53 per user, plus onboarding fee$1,325, plus onboardingNot shownYes (batch)
Workamajig$47 per user at 25+, billed monthly; one month free with a year prepaid$1,175 on monthly billing ($1,077.08 a month prepaid)Not shownYes, with a general ledger
Rocketlane Standard$49 per team member, minimum 5; implementation charged separately$1,225YesNo (Premium, $69)
monday.com Pro$19 per seat; seats sold from 3$475 for 25 seatsNot listedNot listed
Asana Advanced + Timesheets & Budgets$24.99 per user, 25-seat bucket, plus the add-on (no published price)$624.75 plus the add-onYes, through the add-onNo
ClickUp Business + Harvest Teams$17 + $9 per user; Harvest usage fees extra$650No (ClickUp: Enterprise; Harvest: Enterprise)Yes (Harvest)
Bonsai Premium$29 per user$725Not shownYes
Paymo Pro$16.90 per user (annual; $23.90 monthly)$422.50YesYes
Harvest Enterprise + Forecast$14 + $5 per person; Harvest usage fees extra$475YesYes
Clockify Standard$5.49 per user$137.25YesYes
Bitrix24 Standard / ProfessionalPer organization, up to 50 / 100 users$99 / $199Not shownYes (from Standard)
"},{"heading":"The arithmetic","html":""},{"heading":"When another option fits better at 25 people","html":""},{"heading":"Other team sizes","html":"

The same comparison for other team sizes:

To add up the tools you pay for today, use the stack calculator. PLYNTUM’s plans are on the pricing page.

"},{"heading":"Sources","html":"

Every price was checked on the vendor’s own pricing page on the date shown next to it. If something has changed, tell us at info@plyntum.com and we will correct it.

"}]},"updated":"2026-10-28","faq":[["What does agency management software cost for 25 people?","At list prices billed annually (checked 25 September 2026; Productive and Teamwork.com on 24 October 2026): about $625 on Productive Professional or Teamwork.com Accelerate, $475 on monday.com Pro for 25 seats (no invoicing), $1,325 on Function Point Standardize before onboarding, and $360 on PLYNTUM Scale."],["What happens to PLYNTUM’s price at 26 people?","The workspace moves to Intelligence: $1,050 a month, or $840 billed annually, for up to 50 members."],["Does Scale include resource planning?","Yes. The workload and capacity view is on Scale and above, not on Core."],["Is annual billing required?","No. Every PLYNTUM plan can be paid monthly; annual billing is 20% cheaper."]]}